This document describes each of the Line Item Types you can select for a Recurring Invoice.

Prerequisites

• You're working with a Recurring Invoice.
• You have a list of products and/or services in your Inventory. See Create a Product or Service for more information.

Note: The recommended Type (i.e., way to bill on a Recurring Invoice) is by Policy Folder. 

Standard Line Item

Use the “Standard Line Item” type to add a line item for a Product or Service (such as Labor or a physical good you sell) each time the invoice is generated. 

Enter a Name to look up and select a desired item. Syncro may prefill the other fields with available information: 

Change any values that you want, then click Add Item to Template.

Asset Counter

Use the “Asset Counter” type to add line items based on the Assets an Organization has. 

Enter a Name to look up and select a desired item. Syncro may prefill the other fields with available information: 

Change any values that you want for a Fixed Quantity line item. 

If you'd like to add a Dynamic Quantity line item, select from either the Asset Type or Asset Search dropdown menu.

• If you select an Asset Type, Syncro will count how many Assets that Organization has that are of the selected Asset Type, and add that number as the line item quantity. For example, if an Organization has three Assets with the type "Router" and you selected that type in the Asset type dropdown, it will add a quantity of 3 of that line item to that recurring Invoice.
• Alternatively, when you select a Saved Asset Search, Syncro will bill for all assets that meet that search criteria.

Click Add Item to Template when you're finished.

Example

If you have mixed assets, such as some on policy A, some on policy B and some on C, you could flag assets with a custom field and move those into a Saved Asset Search (assuming you have three packages in total this would work universally for all customers). 

In the example below, we added a custom Mixed checkbox to the Syncro Device asset type:

Customer Contact Counter

Use the “Customer Contact Counter” type to add line items based on how many End Users attached to the Organization are using the product or service.

Enter a Name to look up and select a desired item. Syncro may prefill the other fields with available information: 

Syncro automatically populates the Current Quantity, based on the number of End Users your Organization has:

Optionally, click the Contact Field Type dropdown menu to select an End User custom field. Syncro will then count only the End Users with that field specified rather than all End Users for the Organization.

Remote Access - Contact Counter

Use the “Remote Access - Contact Counter” type to bill your clients for Remote Access Services. This line item type will automatically update to count the number of End Users with remote access enabled in their settings so that you always automatically bill accurately for this service.

Note: If you plan to bill End Users for remote access, you should add a Product for it before following these steps. See Create a Product or Service for more information.

Enter a Name to look up and select a desired item. Syncro may prefill the other fields with available information: 

Change any values that you want, then click Add Item to Template.

Policy Folder

Use the “Policy Folder” type to have Syncro count the number of assets in the selected Policy Folder and multiply that number by the Price. This type dynamically updates each time the recurring invoice generates. 

Notes:

• Whenever you add or subtract assets, Syncro will automatically adjust this line item each month, and bill accordingly.
• If you add a billable item in the middle of the billing cycle, Syncro will start billing on the next billing cycle.

For example, if you charge a $10 fee for remotely monitoring and managing servers each month, and your customer has 15 servers for that month, Syncro automatically updates the Line Items on your recurring invoice accordingly:

Enter a Name to look up and select a desired item. Syncro may prefill the other fields with available information:

Change any values that you want, then click Add Item to Template.

Tip: You can choose whether or not to bill for all assets within nested folders, depending on whether you check the box.

Third-Party Vendor

Notes: 

• If you have third-party integrations that support Universal Billing and want to use it, you'll want to use the “Third-Party Vendor” Recurring Type.
• You may also want to use the Third-Party Vendor Usage Report.

Start typing then select a Vendor Name, such as Proofpoint. Syncro pre-populates the Vendor Product list based on your selection.

Note: If a part number is present for a given vendor's product, Syncro appends that part number in parenthesis to the product name.

The Syncro Product Name and Syncro Product Description fields help avoid confusion between vendor SKU/product descriptions and the products they are being billed as. (In other Recurring Types, these are the Name and Product Description fields.)

The "Bill for All Units" box is checked by default, which means Syncro will count and bill for all units. 

Unchecking this box allows you to wait until a certain threshold is met before generating a charge. For example, if 10 units are already included as part of the Organization's managed services contract, you can enter 10 in the “Only Bill for Units Above This Amount” field. Anything over 10 will be counted and charged at the rate you specify.

Optionally , you can check the “Include Line Item on Invoice When No Charge Occurs” box to display zero-dollar charges as line items on the invoice. This can help remind people of the value they're getting.

When you're finished, click Add Item to Template.

Review, Edit, or Delete Recurring Invoice Line Items

Regardless of the type(s) you select and add, Syncro displays all of the line items in the Line Items section:

Here you can inline-edit the Description, Taxable, and Price fields, delete the line item, or reorder multiple line items using the reorder () icon.

Display the Billing Period in a Line Item Description

To display the billing period on a recurring invoice, add the tag {{billing_period_range}} in a line item Description on that invoice like this:

When Syncro generates the recurring invoice, the line item will look like this: